Saint George Community Cooperative, Inc.

Thanks to an overnight recharge from the wells and some added delivery from the good folks at Fresh Water Haulers VT, we’re nearly reached the cutoff sensor for filling the tank. We have begun the process of pressurizing the system as of 2PM.

You know the drill folks. It’s quite turbid on restart so run a bit (as little as possible) to clear the line. Conserve as must as possible to extend runtime of the system.

BOIL WATER IS IN EFFECT UNTIL FULLY REPAIRED AND A CLEAN BILL OF HEALTH IS CERTIFIED

Here’s a copy of the official state form as sent by Property Management.

https://sgc.coop/wp-content/uploads/2026/02/2026-02-12_SGCCOOP_Boil_Water_Notice.pdf

We shut the system off at 8:30PM sharp. We’ll monitor the refill and get the system running again once the tank fills. Our wells can produce about 16k a day and the tank holds about 22k at the cutoff. Keep an eye out here and on you email for notices about the up and down times.

We’re under a boil notice until the system can stay up and the state clears us with a clean coliform test.

Though another break was discovered and isolated about noon today, our current output is nearly 950 gallons an hour and the storage tank is at 2.6 feet. There’s nothing else we can do tonight.

Expect the system to be down for a MINIMUM of 24 to has many as 30 hours to refill.

A boil water notice is now in effect.

When we are able to restart the system, we would appreciate a serious effort at finding the broken pipes and possible system leaks. Otherwise we’ll have no choice but to run the system for some days and off for others.

All our volunteers live here as well and are quite motivated to have life back to normal as soon as possible.

— The Board and Operations

This evening showed usage in the 17k range (normally 8-9k) and our storage tank at 3.9 feet (normally between 7′ and 8′). We’re losing a foot a day that the wells can’t replace. Without a significant reduction in usage and/or broken line fixes, we’ll likely need to shut the system down tomorrow to recharge. We will attempt to have a 4-5k gallon tanker bring us a delivery that may buy us a couple days per load. Those run, if you can get them, over $600 each and require volunteer time off work as well as state paperwork and testing.

Please help us look for leaks, especially around homes, and call in anything to see to Property Management.

— Operations

Another 18k gallon day (double our norms) and another foot off the tank (represents about 2k gallons of loss). A broken pipe was reported and is being dealt with. The weather is improving and will be much improved soon. Will it be enough? We’ll know more tomorrow night and certainly by Wednesday. Should the situation not improve (or worsen), we’ll need to shut down — perhaps as early as Thursday. This triggers a boil water notice.

— Operations

That’s all folks!

As you can see, our total usage peaked at near 16k on the 1st and then it went down to 12k. Leaks don’t fix themselves and we’ve not been made aware of any repairs, nor have we had any completed, so it looks like people are burning through at least 4k gallons a day to try and prevent pipes freezing. Under normal circumstances, 4k is nearly half our total usage for a day. A single 1/2 pipe left wide open can use 5k gallons a day, so it doesn’t take much to push things over the edge.

About 14k is the edge where we start losing the battle. Our storage tank normally holds about 24k gallons and the water level varies from 7 to 8 feet as the pumps go on and off. We were at 5.8 feet tonight, down from 7.2 the previous night. When we reach 2.5 ft of water, we have to shut the system off or the pressure pumps will be exposed and start pulling in air as well as overheat and fail.

Same deal as always. Find the leaks and stop running water or it will be shut down to recover. You might get water every other day at that point until fixes are made.

After the 24th of January (nearly 17k of usage), we had nearly seven days of tolerable usage (11.5k to 13.5k), but tonight we’re over 15k again. Our wells are running 24/7 and can’t keep up with that. Our reserves begin to dwindle. I used to be quite skeptical that people running water to prevent pipe freeze was actually making a serious difference, but after a drop of 5k in a day with no known break repairs, it seems I’ve been quite incorrect.

We have one known leak at this time identified and one known major issue that will arise when we go above freezing again. We are beyond sustainable levels again. Once the reserves go below a given safety level in the storage tank (about 2.5 ft), we have no choice but to shut the system down. There won’t be any water to let run at that point.

–Operations

Tonight we recorded usage in the mid 11k range. That’s solid improvement. Someone may have found a broken pipe and repaired it, or many people stopped running water to prevent freezes, it’s difficult to know, but the end result has been a 30% reduction in usage and pulled us back from the edge of system collapse.

We’ve seen some improvement tonight with a usage in the 13k range. The system is still taxed and our wells are running 24/7 to keep up, but we gained some ground. This can still go bad quickly as even a single 1/2 inch pipe can dump 5k gallons a day on the ground if undiscovered. That’s half our usual usage for the entire park from a single pipe.

If you do repair a pipe, please let us know with a message to property management.

Thanks,
The Operations Volunteers

Good evening all.

Welcome to bitter Winter. We have a significant water leak that threatens to shut down our water system.

1. Two nights ago (23rd) we were running only a bit above normal (10k gallons), last night 14k, tonight a bit over 16k. 
2. On a good day we use a bit under 10k, so over a 50% increase in demand on our system. 
3. According to my spreadsheet analysis of the system behavior, we’re on the knife’s edge.  That means we’re probably pushing out more water than we are taking in.  Each day we will lose some until the storage tank is at about 2.5ft and we have to shut down.
4. With these temperatures, we will most likely be unable to have fresh water delivery (about 4.5k gallons a truck at a bit north of $500 a delivery) until next week.
5. Bottom line (no pun intended), when the tank is near empty we will shut down the system and there will be no water for at least 24 hours.
6. If we fully depressurize, it’s the usual boil water notice.
7. We’re aware of at least three homes with frozen pipes at the moment, so there’s probably a dozen.  It could be a home or a service line, we just don’t know and with a fresh dump of snow, it will be difficult to find.
8. We’re requesting conservation, but to be honest, we’ve never seen numerical evidence that it has been effective. 
9. We’re requesting a perimeter check of each home by the residents. Thousands of gallons forming an ice sheet and flowing out can be pretty easy to spot. It’s very clear based on footprints around homes that hardly anyone does. That’s unfortunate as it will prolong the crisis, so please check and take notice if a neighbor hasn’t.

A new system and a new well will make these few and far between. Please, if you have not yet filled out the anonymous income survey, do so. We will be replacing the infrastructure. We’re all tired of the water and septic issues from the old systems. The only question is how much it’s going to cost. No surveys, much less access to affordable rates and grants.

Thanks,
Operations volunteers of SGC.

Our yearly Consumer Confidence Report (CCR) for water quality is no available.
The report is being distributed via email, archived on this site under the Reports menu, posted at our community bulletin board and can be found here:
https://sgc.coop/wp-content/uploads/2025/06/VT0005095_CCR_2024.pdf

Thanks,
SGC Board and Operations

MONTHLY BOARD MEETING

ST George Community Co-op Inc

Board Meeting Agenda

March 17, 2025  Time:  6:00pm

Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

Reports

6:05 PM  Property Management 

6:10 PM  Finance –

6:15 PM  Membership –

6:16 PM  Community Rules – Nothing to report

6:20 PM  Operations

6:25 PM  CDI –

6:30 PM  Old Business  – 

• Water Usage – Leaks Updates

6:45 PM  New Business

• Draft for Instructions to go with Site Improvement Form
• Lock Drop Box and Plastic Form container received . 
• Better Together $2000 Grant

7:00 PM   Open Forum

7:10 PM   Executive Session  

7:15 PM   Adjourn Meeting

We are excited to announce that there will be pumpkins and pumpkin carving kits available at the common area by the mailboxes on October 19^th, 2024, from 12-2pm. The Guillmettes from Rte 116 have very graciously donated the pumpkins for community member use! Pumpkins will be available from 12-2pm, or until supplies are gone, whichever comes first.

Thank you to the Guillmettes for donating the pumpkins; we can’t wait to see the carved pumpkins throughout the community!

Come Join your neighbors for Movie night in the park on Saturday September 21^st. in the common area behind the mailboxes. Movie starts at Sunset around 7:00 PM.  Bring your own chairs, snacks, drinks, blankets, and bug spray.

Bring a movie you would like to share that is suitable for both children and adults. We’ll put them in a hat and blind pull one for Saturday’s feature. Hope to see you there.

August 19, 2024  Time:  6:00pm Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:01 PM  Volunteer to Take Meeting Minutes, Secretary Absent

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

Reports

6:05 PM  Property Management 

6:10 PM  Finance –

6:15 PM  Membership – 590 Hemlock – interested buyer

      who wants to “rent to own”

6:15 PM   Rules Enforcement- Executive Session 

6:20 PM  Operations

6:25 PM  CDI –

6:30 PM  Old Business  – 

• Water Inventory Survey for State- Status?  Dead Line Nearing
• Drainage / flooding 45, 51, 57, 65 Hemlock – approved pending Pillsbury availability
• Drainage 538 / 587 Hemlock – Pillsbury Evaluated – Quote Received, Action without Meeting 09/10/24, awarding job to Pillsbury.
  7937 RTE 2A – Septic line repair- BP to take care of 09/13 oe 09/16.
• Bury water line under brook by well house – pending
• Tree evaluations 518 Hemlock, 51 Hemlock, 403 Hemlock
• Community Sign – Confirm State Right of way – do we want to order the sign? 

6:45 PM  New Business

• Ballot Results – No Quorum – needed 51% response
• Co-op Printer – Lisa to make room for. 
• Appoint Board Member – Director at Large Three

7:00 PM   Open Forum

7:10 PM   Executive Session  

7:30 PM   Adjourn Meeting

Please note there is a boil water notice in effect. We kindly ask that you follow the protocol until further notice. (Posted Saturday, 08/10/24)

CVU High School, Hinesburg, VT 6:00 PM Registration Begins. Meeting Begins @ 5:30 PM. Six door prizes (gift certificates) will be awarded. Must attend to win. Come to the meeting and help us pass a resolution to meet requirements to prevent the Co-op being billed income tax.

All Members are welcome. Only Members in Good Standing can vote.

The ST George Town Offices will be open for Cooling Hours during the upcoming heat wave.  They will be open during the following hours:

Tuesday     12 PM to 7 PM

Wednesday 12 PM to 5 PM

Thursday       2 PM to 9P M

If you need relief from the heat , please take some time out at the Town Offices. 

• Free Summer Meal Boxes for Children 18 and Under!
  
  This program starts on Monday, June 24th.
  
  Order your meal boxes on this form
  You will need to order meals for your children each week for the following week.
  
  Remember that all meal boxes must be picked up at:
  
  St. Jude’s Church 10759 Route 116, Hinesburg, VT 05461
  on Mondays from 7:00 AM to 1:00 PM or until all meal boxes are gone.
  
  
  Meal boxes may only be picked up by children or their parents or guardians.
  
  If you have any questions or concerns, please contact Scott Wagner at: swagner@cvsdvt.org
  This institution is an equal opportunity provider.

Our results from the bacteria testing for the system are all clear.

Until next time,
SGCC Board and Operations.

Two updates regarding our water system. First, the usual boil water notice. Any time the system is depressurized, due to loss of power from the storm damage, the state requires the water be tested for bacterial contamination. Samples will be taken early this week and likely returned by Wednesday. There was no major break or digging involved and our water is chlorinated. Regardless, this is a required precautionary measure.

Second, we had our state inspection of the system which resulted in the detection of a torn screen on a vent pipe that has since been repaired. We’ve attached the required public notice here.

Overall, we were lucky with the storm, having no major tree damage and no bitter cold to deal with during the power outage. A small generator and a single transfer switch can be cheaper than a plumber to repair frozen pipes. It’s something to consider given the proximity to trees in our area’s power grid.

NOTE: We don’t run the water distribution system during outages via generator because our septic systems are mostly pump driven. Without the septic pumps (too many to run via generators) the systems would flood and eventually back up into homes. That’s a horrible outcome for anyone that has ever experienced it, so we’re not going to contribute to the problem. You may notice that several of the pump station alarms will go off when the power is restored. This is due to their sensors detecting the systems are overfilled. They overfill due to toilet flushing by manual means. We all fill buckets of water and use them, but even this much smaller amount still fills them up quite well. They seem to handle it quickly once power returns, and we’re not asking to avoid manual flushing, this is just for your information and understanding.

SGCC Board and Operations

Monday, January 15, 2024 6 PM Little Red School House, Barber Road, ST George, VT

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

Reports

6:05 PM  Property Management 

6:10 PM  Finance – Treasurer Report

6:15 PM  Membership   – Nothing to Report

Rules Enforcement- Executive Session

6:15 PM  Operations

6:25 PM  CDI – Policy Acknowledgement for New Board Members

6:35 PM  Old Business  – 

Update Trudell – Survey reports/findings

Questions for Liz and Trudell

Re-Bury water supply line under brook

287 Hemlock – drainage

6:40PM  New Business

Begin Discussion on repairs / maintenance items for spring, IE – RTE 2A ditches, installing speed bumps, 7937 RTE 2A Septic line,  Hemlock septic system – etc

6:50 PM   Open Forum

7:00 PM   Executive Session  

7:15 PM   Adjourn Meeting

The town office is open for warming, water and device charging.

Thanks,
SGCC Board.

MONTHLY BOARD MEETING
ST George Community Co-op Inc
Board Meeting Agenda
December 18, 2023 Time: 6:00pm
Location: Little Red School House, Barber Road
6:00 PM Call to Order
6:02 PM Approval of the Agenda
6:04 PM Approval of the Minutes
● Reports
6:05 PM Property Management
6:10 PM Finance – Treasurer Report
6:15 PM Membership – Nothing to Report
● Rules Enforcement- Executive Session
6:15 PM Operations
6:25 PM CDI – Policy Acknowledgement for New Board Members
6:35 PM Old Business –
● Update Trudell – Survey reports/findings
● Re-Bury water supply line under brook
6:40PM New Business
● Comcast / Xfinity Dividend – suggested uses?
● Begin Discussion on repairs / maintenance items for spring, IE – RTE 2A ditches, installing
speed bumps, 7937 RTE 2A Septic line, Hemlock septic system – etc
6:45 PM Sarah Tischler – update on staff, town plans and activities if available to attend.
6:55 PM Open Forum
7:00 PM Executive Session
7:15 PM Adjourn Meeting

ST George Community Co-op Inc

Board Meeting Agenda

November 20, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

• Reports

6:05 PM  Property Management 

6:10 PM  Finance – Treasurer Report

6:15 PM  Membership   – Nothing to Report

• Rules Enforcement- Executive Session

6:17 PM  Operations

6:25 PM  CDI –

6:30 PM  Old Business  – 

• Update Trudell – Survey reports/findings

6:35 PM  New Business

6:45 PM  Sarah Tischler – update on staff, town plans and activities

6:55 PM   Open Forum

7:00 PM   Executive Session  

ST George Community Co-op Inc

Board Meeting Agenda

October 16, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

• Reports

6:05 PM  Property Management 

6:10 PM  Finance – Treasurer Report

6:15 PM Membership  

• Rules Enforcement- Executive Session

6:15 PM  Operations

6:25 PM  CDI –

6:30  pm  Old Business  – 

• 7937 Septic Line repair-Table until spring or find another vendor
• Possible Waterline leak at edge of 2A leach field 
• Road patching 
• Trudell –  297 Hemlock, 8055 RTE 2A,  – status – Pending with Pillsbury  
• Remaining Culvert Repairs  Adam Dantzcher
• Activity Calendar from Warrant R.

6:50  pm  New Business

• Approve Procurement Policy for Federal Grant Purposes
• Update ANR Grant
• Welcome New Board Members – Arrange for policy acknowledgement forms
• Fall Newsletter – Winter Prep reminders?
• Update has Attorney reviewed contract from Xfinity /Comcast

7:15 PM   Open Forum

7:25 PM   Executive Session  

7:30 PM   Adjourn Meeting

ST George Community Co-op Inc

Board Meeting Agenda

September 18, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

• Reports

6:05 PM  Property Management 

6:10 PM  Finance – Treasurer Report

6:15 PM Membership  

• Rules Enforcement- Executive Session

6:15 PM  Operations

6:25 PM  CDI –

6:30  pm  Old Business  – 

• 7937 Septic Line repair-Still Pending
• Possible Waterline leak at edge of 2A leach field 
• low water pressure 441, 553, 541 Hemlock – plumber evaluation – status
• Trudell –  297 Hemlock, 8055 RTE 2A,  – status – should complete survey by fall per Amanda and Nate

6:50  pm  New Business

• Appoint Board Members
• Formally Approve Option 1 Budget
• Communication reference extra pumping due to wipes:  consequences to infra-structure and how it costs members. 
• $10 Million in Manufactured Housing Communities Funding Available; water infrastructure
• Review and or Approve contracts for vendors
• Coordinate Fall pumping end of September or early October
• Review and or approve remaining culvert and ditch work quoted by Brushhogging by Adam

7:15 PM   Open Forum

7:25 PM   Executive Session  

7:30 PM   Adjourn Meeting

Lot Rent Increase will be effective on November 1, 2023. This increase is to ensure we can meet our financial and contractual obligations. As you know the cost of everything has gone up.

Member Lot Rent: $443.00 per Month

Non-Member Lot Rent – $483.00 Per month

Reminder: If you use your bank’s bill pay service, you will need to adjust the amount.

We will be flushing the water lines on Thursday, August 24th after 8:30 AM. This is usually a 20-30 minute process.

Once the flushing is complete, we recommend that you let the water run until it is clear.

MONTHLY BOARD MEETING

ST George Community Co-op Inc

Board Meeting Agenda

August 21, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

• Reports

6:05 PM  Property Management 

6:10 PM  Finance – Treasurer Report

6:15 PM Membership  

• Rules Enforcement- Executive Session

6:15 PM  Operations

6:25 PM  CDI –

6:30  pm  Old Business  – 

• Test Results from Contaminated Well – feasibility to recertify well?
• 7937 Septic Line repair-Still Pending
• Possible Waterline leak at edge of 2A leach field 
• low water pressure 441, 553 and 541 Hemlock – status
• Trudell – next steps  -533 Hemlock, 297 Hemlock, 8055 RTE 2A,  4 Chestnut – status – should complete survey by fall per Amanda and Nate

6:50  pm  New Business

• Board Member Resignation
• Finalize preparations for Annual Meeting
• Clarify process for the vote for 2 budget options
• PMA – responsibilities
• Costco run  Water – packaged snacks, soda 

7:15 PM   Open Forum

7:25 PM   Executive Session  

7:30 PM   Adjourn Meeting

St. George Community Co-op Inc.
444 Shunpike Road, Williston, VT 05495
2023 Annual Membership Meeting
When: Wednesday, August 23, 2023
Time: Registration from 6:00PM to 6:30PM Meeting 6:30 to 7:30PM
Where: CVU High School, 369 CVU Road, Hinesburg, VT 05461

ST George Community Co-op Inc

Board Meeting Agenda

July 17, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

6:00 PM  Call to Order

6:02 PM  Approval of the Agenda

6:04 PM  Approval of the Minutes

• Reports

6:05 PM  Property Management – Possible alternative bank information update

6:10 PM  Finance – Treasurer Report

6:15 PM Membership  – Nothing to Report

• Rules Enforcement – Executive Session

6:15 PM  Operations – Recap VEC visit from 07/07/23

6:25 PM  CDI –

6:30  pm  Old Business  – 

• Change in Board Emails- 
• Test Results from Contaminated Well – research with water operator for process and possible costs
• 7937 Septic Line repair-Still Pending
• Culvert Repairs on Hemlock – Pending arrival of equipment
• 553 Hemlock – still wet – Pillsbury to evaluate
• Possible Waterline leak at edge of 2A leach field 
• Trudell – next steps  -533 Hemlock, 297 Hemlock, 8055 RTE 2A,  4 Chestnut – status

6:50  pm  New Business

• Quick Recap of Storm Event
• Low Water Pressure complaints 541, 553 and 441 Hemlock
• Status of Infrastructure Survey Grant – Reinstated and extended to June 30, 2024
• Approve Scott M Sawyer for the Annual Audit
• Illegal dumping at Burn Pile – Security Cameras?
  • Create policy to criminally prosecute illegal dumping
• Review Children Structures in the By-laws / Community Rules – Swing Sets

7:15 PM   Open Forum

7:25 PM   Executive Session  

7:30 PM   Adjourn Meeting

Well, that was fun…

We had a few trees down, but we didn’t see any major home damage. Some dented cars/boats and debris, but the worst part was a snapped power pole on 2A not far from our well house. About half the park is without power, including the potable water system and several major septic systems.

When the power comes up (VEC rolled in about 9PM), we’ll be under a BOIL WATER notice until we can have samples tested and cleared by the state. That may take until early next week due to lab availability.

Thanks,

SGC Board and Operations

ST George Community Co-op Inc

Board Meeting Agenda

June 19, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Approval of the Minutes
• Reports
  • Property Management
  • Finance – Treasurer Report
  • Membership  – New Member Recommendation
  • Rules Enforcement – Executive Session
  • Operations
    • Discuss Policy for Removal of, installation of and site work for new or used homes – IE Concrete slab, electrical service / panels
  • CDI –
• Old Business  –
  • Change in Board Emails- 
  • Speed Bumps
  • Test Results from Contaminated Well
  • 7937 Septic Line repair-Still Pending
  • Culvert Repairs on Hemlock
  • 553 Hemlock – still wet – Pillsbury to evaluate
  • Waterline leak at edge of 2A leach field 
  • Trudell – next steps  -533 Hemlock, 297 Hemlock, 8055 RTE 2A,  4 Chestnut – status
• New Business
  • August Membership Meeting: location, time, Board Positions Becoming Open – Will current directors run, Member Packets, Gift Cards again this year?
• Open Forum
• Executive Session  
• Adjourn Meeting

ST George Community Co-op Inc

Board Meeting Agenda

Saturday June 17, 2023  Time:  10:00am

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Receive Evaluation Results / Status of Single Family Septic System
• Discuss options

ST George Community Co-op Inc

Board Meeting Agenda

May 15, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Approval of the Minutes
• Reports
  • Property Management
  • Finance – Treasurer Report
  • Membership  
  • Rules Enforcement – Executive Session
  • Operations
  • CDI –
• Old Business  –
  • Change in Board Emails- 
  • 612 Hemlock – Status
  • 7937 Septic Line repair- Status
  • Trudell – next steps
• New Business
  • Define process of complaints when mailed to PMA
  • Test Contaminated well for Radon levels – status
  • Culvert Repairs Hemlock – redressing existing culverts
  • Service of Coop Lawn Mower
• Open Forum
• Executive Session  
• Adjourn Meeting

PMA will be doing a property inspection the week of May 22^nd

We just wanted to let you know so you can take some time before that to clear up possible rule violations around your lot.

Some of the issues that will be identified include (but not limited to):

• Illegal storage
• Maintenance issues of homes
• Skirting
• Lot conditions
• Illegal vehicles
• Parking on the lawn

Dear Neighbors, 

Jeff Wells has again volunteered his time and vehicles to remove unwanted metal and appliances for members of the community.  If you place it at the end of your driveway no later than 8 AM on Saturday, April 22nd, he will pick it up.  This is for Saturday only. If you want you material picked up please have it at the end of your driveway. Please be careful not to block any portion of the roadway.

Helping him to load it and to clean up our community would really show your appreciation to Jeff and show your pride in your community. 

Thank you,

Board of Directors, ST George Community Co-op
Property Management Associates

Post Office Box 1201Williston, Vermont 05495

ST George Community Co-op Inc

Board Meeting Agenda

April 17, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Approval of the Minutes
• Reports
  • Property Management
  • Finance – Treasurer Report
  • Membership
    • Recommended Approval for 133 Birch
  • Rules Enforcement – Executive Session
  • Operations
    • site improvement request for 128 Birch
  • CDI –
• Old Business  –
  • Change in Board Emails- Should set deadline to switch over
  • 612 Hemlock – Should begin process to schedule
  • 7937 Septic Line repair- Should begin process to schedule
  • Trudell – awaiting report and next steps
• New Business
  • Emergency Preparedness – set up committee after CDI/ROC set up training
  • Discussion of mailed Complaint Forms to PMA – process -accountabilty
  • Test Contaminated well for Radon levels – status
  • Adam Dantcher to fill potholes and push organic debris back to allow residents to continue taking leaves and grass to areas designated in the field where the burn pile is.  
• Open Forum
• Executive Session  ***
• Adjourn Meeting

ST George Community Co-op Inc

Board Meeting Agenda

March 20, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Approval of the Minutes
• Reports
  • Property Management
  • Finance – Treasurer Report
  • Membership 
  • Rules Enforcement – Executive Session
  • Operations
  • CDI –
• Old Business  –
  • Change in Board Emails- Should set deadline to switch over
  • 612 Hemlock -Postponed to Spring
  • 7937 Septic Line repair- Postponed to Spring
  • Trudell should be starting again in a few weeks. 
• New Business
  • Emergency Preparedness – set up committee after CDI/ROC set up training
  • Welcome Packet and contents for new members – 
• Open Forum
• Executive Session 
• Adjourn Meeting

MONTHLY BOARD MEETING

ST George Community Co-op Inc

Board Meeting Agenda

February 20, 2023  Time:  6:00pm

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Approval of the Minutes
• Reports
  • Property Management
  • Finance – Treasurer Report
  • Membership 
  • Rules Enforcement – Executive Session
  • Operations
  • CDI –
• Old Business  –
  • Change in Board Emails- Should set deadline to switch over
  • 612 Hemlock -Postponed to Spring
  • 7937 Septic Line repair- Postponed to Spring
  • Trudell should be starting again in a few weeks. 
• New Business
  • Emergency Preparedness – set up committee after CDI/ROC set up training
  • Welcome Packet and contents for new members – 
  • Need New Water Operator – Clear Water Filtration
  • News Letter, Bylaw – Community Rules amendments, updated contact sheet
  • Discuss Permitting Non-Members to attend board meetings. 
• Open Forum
• Executive Session 
• Adjourn Meeting

MONTHLY BOARD MEETING

ST George Community Co-op Inc

Board Meeting Agenda

January 16  Time:  6:00pm

Location:  Little Red School House, Barber Road

• Call to Order
• Approval of the Agenda
• Approval of the Minutes
• Reports
  • Property Management
  • Finance – Treasurer Report
  • Membership 
  • Rules Enforcement – Executive Session
  • Operations
  • CDI –
• Old Business  –
  • Change in Board Emails- Should set deadline to switch over
  • 612 Hemlock – Electrical – Postponed due to illness
• New Business
  • ROC offering new bank for interest bearing accounts for reserves etc.  Discussion. 
  • Emergency Preparedness – set up committee?
  •  Welcome Packet and contents for new members
  • Champlin Associates closing division – need new water operator
  • Discussion – Review of Christmas weekend weather – water disaster
  • News Letter, Bylaw – Community Rules amendments, updated contact sheet
• Open Forum
• Executive Session 
• Adjourn Meeting

On January 11, 2023 the Boil Water Mandate was lifted. You should have received an email and a text letting you know. Thank you for your patience during this time.

Thanks to all the hard work, good communications and friendly cooperation, we’re effectively back to normal!

The 24hour usage numbers were within 1k gallons of a normal Sunday. I’m sure there are still slow leaks out there, but we’re able to run 24/7 (at this point, anything could happen) with a tank that’s well over half full.

Please remember, many fixes remain exposed and much skirting needs refit. Winter isn’t over for many weeks yet. Check the heating cable. Close up and insulate open areas. Finally, reinstall the skirting.

Thanks everyone!

SGCC Board and Operations

The hard work has started to pay off. We very slightly outproduced the leaks and normal demand in the last 24 hours. Tonight’s data does not include, for the full 24 hours, any repairs for today, and we know of at least one significant one. We’re still not in good shape, but we’re attempting to run all night to generate pressure cycle data for our data logging device to compare with previous known cycles, then check tomorrow night’s readings to see how much success we’ve had.

We still may have setbacks, and we still may need to shut down the system overnight to recharge if we get too low. Water delivery to keep us running will be very hard to get due to the holiday, so we may need to do it with wells alone.

Please note: Repaired areas in homes may be fixed with regards to plumbing, but with regards to patching open areas, insulation and home skirting, there is MUCH left to be redone. Don’t let the plumbing expense go to waste by allowing it to freeze again due to exposure!

SGCC Board and Operations

We’ve fully repressurized the system. We’ll run until we’re at critical water levels in the storage tank and then we shut down until it recharges. There’s not much else we can do until all the major breaks are discovered and fixes to toilets are applied.

As of last night, we’re still using nearly twice what we normally do (normal is 12k gallons/day). The issues are, almost certainly, remaining undetected breaks (wastes up to 6k gallons a day) in home pipes from the storm freeze and power cut. We also need you to check your toilets. A leaking toilet flapper can cause the loss of up to 1k gallons a day. Worse, that water doesn’t fall on the ground, it floods our septic system.

Our usage has been creeping up in the last few months (was 9-11k, now 11k to 13k) with a few large spikes (15k-16k) that settle back down a day later. This is an anomoly for us. Leaks don’t heal themselves, so this may be defective toilets. We’re probably a couple good leaks and a few toilets away from back to normal. Fixing a flapper is quick, easy and cheap. Please have a look and listen for these as well.

We’ve had very good interactions with the state thus far, and we appreciate their assistance. They understand that this is an ‘end user’ problem, not a system failure per se.

We’re considering an update that covers all of this in the form of a handout we can deliver to homes. We are aware some people are unable to access this site or receive email.

Thanks,
SGCC Board and Operations

We’re going to shut down tonight from 10PM to 8AM.

The storage tank needs to refill and, as we knew would happen, the wells are starting to produce a bit less due to constant use. We can’t sustain spending $1,000 a day on water delivery to keep it up all night when nearly all the delivered water will be lost by breaks that nobody will find during the night.

Weather will be excellent tomorrow. We need to find another 2-3 good leaks to get us back to normal operation. PLEASE check your property, look at your neighbor(s) and even come searching with us tomorrow. After tomorrow we’re expecting a couple days of rain, strongly reducing our chances of finding leaks.

We’ve been at this for a week now, and our volunteers are exhausted. The breaks are in or under a few more homes. Let’s end this as soon as we can.

SGCC Board and Operations

It looks like we’ve isolated enough issues to hold through the night. Temps are in the mid 30s right now, but will fall below freezing shortly. Tomorrow will be warmer and tomorrow night will be above freezing all night. We expect more large leaks as things thaw out. We’re not out of the woods by a long shot, but we’ve turned a corner.

SGCC Board and Operations

We repressurized the system this morning about 8AM. We had a delivery from Fresh Water Haulers (great people to work with) of about 4,600 gallons. We’re trying for another this afternoon. We’re still consuming more than we produce, so we’ll likely need to shut down in the evenings for a while. We’ll need to shut down earlier (was nearly midnight last evening), perhaps 9PM. Our historical data shows the evening usage really trails off after 8:30PM. We can’t satisfy everyone’s needs. We know people get home from work late. The best we can do is cover the most valuable time we can. The best thing we can all do is to FIND THESE LEAKS. The emergency situation will not end until we’re back to our normal levels of consumption, not three times what it should be. Keep checking, even if you think you’re in good shape. We’ve had multiple new leaks appear at locations they thought were in good shape.

SGCC Board and Operations